In the pursuit of a productive and healthy workspace, adopting smart office cleaning practices is paramount. Uncover 15 tips ranging from daily trash removal to optimising space, utilising natural light, and even hiring professional cleaning services.

Key Takeaway

A clean office environment not only boosts productivity but also enhances employee morale and the company’s overall image. From daily cleaning habits to space optimisation and incorporating natural elements, these tips create a workspace that fosters well-being and efficiency.

What are the key tips for maintaining a healthy and clean office environment?

Implement daily trash removal, and deep cleaning routines, optimise space, declutter desks, invest in storage, clean electronics, utilise natural light, ventilate, incorporate indoor plants, prioritise break room and toilet cleanliness, and consider hiring a commercial cleaning company for comprehensive solutions. Keep reading to learn how to put all these tips into action and their benefits.


Nothing is more revolting than a stinking garbage can. The best way to avoid this is to take out the trash at the end of each workday so that it does not accumulate overnight and become a major issue. 

Each employee should have a wastebasket at their desk. A good rule is that the wastebasket should be emptied if something is wet or contains food scraps. 

With a professional office cleaning company servicing your workplace, the operatives will take care of the above.

Regular Deep Cleaning

Deep office cleaning is vital for offices because it helps remove all of the built-up dirt and dust that can cause allergies and respiratory problems. It also helps to improve the office’s overall appearance, which can help boost morale.

Request a deep cleaning from your contract cleaner regularly. Deep cleaning, especially carpet, upholstery, and hard floor deep cleaning, is available from most commercial cleaners and daily contract cleaning.

Sice grime accumulates over time; it is good to have your cleaners rotate a deep clean in difficult-to-reach areas.


Make the most of your space

If you are tight on space, there are a few things you can do to make the most of it:

  1. Consider using vertical space for storage. This can be done by installing shelves or racks on the walls.
  2. Use furniture that can serve multiple purposes. For example, a coffee table can also be used as a meeting table or a work surface.
  3. Get rid of anything that you do not use regularly. If you do not need it, get rid of it!

A cluttered and cramped office is not conducive to productivity. Make the most of your space by decluttering and using furniture that serves multiple purposes. Your employees will thank you for it!

Declutter desk is a good practice

It is necessary to declutter office desks daily because if we are not practising the good habit of keeping a clean working environment, there will be more side effects such as a drop in productivity and low morale.

Cleaning your desk and wiping down your desk with disinfectant wipes once a week will prevent the accumulation of dust, dirt, grime, food stains, fingerprints, and bacteria. Make sure your desk does not get cluttered, and your files are put away.

You will not only be working in a fresher, cleaner, and better environment, but you will also be keeping your personal space free of germs. Flu and colds can be prevented with just a quick wipe.


Place more bins

One way to make office cleaning easier is to place more bins around the office. This will help employees quickly and easily dispose of their trash without walking to the garbage can.

You can place bins near printers, break rooms, and individual workstations. This will make it easy for employees to recycle, too.

The bins will only be effective if employees use them. Encourage your employees to use the bins by placing signs near them or sending out reminders via email. You can also offer incentives, such as a free lunch for the employee who recycles the most each week.

Organise your paperwork

One of the most important benefits of organising your paperwork is that it helps prevent the build-up of dust. Dust can cause various health problems, including asthma, allergies, and respiratory problems. 

Another benefit of organising your paperwork is that it makes it easier to find all the essential documents you need quickly. When everything is in its rightful place, you can save time and energy by not having to search through piles of paper. 

Finally, an organised office looks more professional and can boost your business credibility.

There are a few simple tips that you can follow to get your paperwork organised:

  1. Invest in some good quality storage boxes and labels.
  2. Create a filing system that works for you and your business.
  3. Make sure to review and update your paperwork regularly.

Invest in better storage and save time

There are a few reasons you should invest in some good quality storage boxes and labels. First, it will help prevent the build-up of dust, but the main reason to invest in good quality storage boxes is to make it easier to find what you need. 

When everything is in its rightful place, you can save time and energy by not having to search through piles of paper. Finally, an organised office looks more professional and can boost your business productivity and credibility.


Clean computers and electronics

Computers and electronics are also a significant source of dust in the office. It is essential to clean your computers and electronics regularly to reduce the amount of dust they accumulate.

You can clean your computers and electronics with a cloth, mild detergent, or a specialised computer cleaning product. Be sure to read the manufacturer’s instructions before using any products on your electronic devices.

One of the significant places of dust accumulation is keyboards. You can purchase high-pressure air cans to clean in between the keys. Alternatively, you can use a brush attachment on your vacuum cleaner.

It would help if you also clean your computer screen regularly. You can use a microfiber cloth or a specialised computer screen cleaner. Be sure to follow the manufacturer’s instructions when cleaning your computer screen.

Cleaning is essential, but it is only one part of maintaining a healthy and productive office. 

Use natural light

Research suggests that natural light has a positive impact on cognitive function. So, your employees will be happier and more productive, but they will also be able to think more clearly.

Natural light has many benefits, including reducing eye strain, boosting morale, and improving productivity. 

If possible, open blinds and curtains during the day to let in as much natural light as possible. You can also rearrange furniture to make the most of the natural light in your office.

Ventilate the office

In order to keep your office healthy and free of dust, it is essential to ventilate it regularly. Ventilation helps remove stale air and moisture, which can lead to mould and bacteria growth.

You can ventilate your office by opening windows and doors or using a fan. Be sure to close windows and doors when it is cold outside or when there is a lot of dust in the air.

Regular cleaning and ventilation are essential for keeping your office healthy and productive. Implement these tips today and see the difference they make for your business.

Indoor plants improve air quality

Indoor plants have many benefits, including reducing stress and improving air quality. Plants can help reduce stress by providing a sense of calm and relaxation. They can also improve air quality by filtering out harmful toxins and gases. Moreover, plants can boost morale by adding a bit of life and colour to the office.

If you want to add some plants to your office, choose ones that are easy to care for and do not require much sunlight. Some good options include snake plants, spider plants, and bamboo.

If you already have plants, then keep them clean. Plants may appear to the clean freak as another thing to clutter the office. However, before dismissing them, keep in mind that plants purify the air! Plants remove pollutants from the air and return humidity to the atmosphere, which is especially beneficial in air-conditioned offices.

If you have indoor plants in your office (which you should), the leaves will need to be gently wiped with a moist cloth from time to time to avoid dust build-up.

Clean up your break rooms

Many offices feature separate break rooms or common rooms where employees can eat, drink, and socialise.

You may prevent employees from spreading dust from the break room to the main office area by frequently cleaning your break room. This means wiping down surfaces, sweeping and vacuuming the floor, and emptying the trash can.

Clean toilets prevent germs

Toilets are considered the dirtiest places in an office, and they can quickly become a breeding ground for bacteria, mould and harmful germs.

To keep your office healthy and free of germs, it is essential to clean them regularly, from wiping down surfaces, sweeping and vacuuming the floor, and emptying the trash can.

It is also a good idea to disinfect the toilet daily. You can do this by spraying with the appropriate detergent or other disinfectants into the toilet bowl and allowing it to sit for a few minutes.

Cleaning the toilet is one of the most important things you can do to stop coronavirus spread. Toilets are a breeding ground for coronavirus. The virus can live on surfaces for days, and if someone uses the toilet after you, they could become infected.

So, clean your toilets and touchpoints regularly and disinfect them daily to protect yourself and your employees from coronavirus.

Keep cleaning supplies on hand

Maintain one cabinet or storeroom in your office that is fully stocked with necessary office cleaning supplies such as glass cleaner, dusting sprays, rubbing alcohol, microfiber wipes, paper towels, etc.

Keep a simple and useful chart demonstrating cleaning procedures with your office cleaning service provider. Having the right cleaning supplies on hand will also make the cleaning process much more manageable.

In order to keep a clean workplace in pristine condition, it’s important to have support from employees as well. Consider posting signage that promotes handwashing, shielding sneezes and coughs, and staying home if illness strikes.

Conduct a Walk-Through

Conduct a personal walk through the office regularly, following a common path, to assess the surroundings and cleaning requirements. If a professional office cleaner is hired, the operation manager must make sure that there are no signs of an untidy office.

Hire a commercial cleaning company


A busy schedule or a large office space is no excuse for not keeping your office clean. Hiring a commercial cleaning company might be suitable for your office cleaning needs. Janitorial cleaning services are experienced in keeping an office area clean from top to bottom, and they relieve you of the extra work and worry.

Cleanology is London’s multi-award cleaning company, providing a wide range of professional cleaning services for businesses.

With more than 20 years of experience, we know how to keep your office clean and tidy – no matter how big or small it is!

Please feel free to contact us for a free quote or call us at 020 7582 8111.

Key Takeaway

It can be hard to keep the office clean when working long hours, and there is so much going on. There are many ways that an unorganised workspace can impact productivity in the workplace. It can lead to lost items, decreased morale, and a feeling of being overwhelmed. 

A cluttered desk can also make it difficult to focus on the task at hand. However, following these simple tips for office cleaning will make your life a lot easier!